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San Diego State University

Financial Aid and Scholarships

Work Study Pay Rate and Increases

Learn how to determine and set hourly pay rates and increase a pay rate.

Determining the Hourly Pay Rate

A student’s hourly pay rate should be based on the student’s length of employment at that particular job, prior work experience, or skills related to the position.

Guidelines for assigning Federal Work Study hourly pay rates
(from $10.50 to $17)
 No experience required:
Entry-level pay
Some experience required:
Mid-level pay 
 Extensive experience required: Top-level pay
Degree of experience and education; special skillsPrevious experience, education, or specialized skills not requiredJob-related experience, education, or specialized skills required
Extensive job-related experience, education, or skills required
 Complexity of tasksRoutine tasks which require a brief training period
Plans and completes detailed assignments as well as routine tasksDifficult technical tasks; coordinates / completes complex assignments; generates reports
Level of responsibilityLimited responsibility where length of service does not increase level of responsibilityInitiative, independent judgment; decision-making ability may be requiredProblem solving and decision making using considerable independent judgment may be required
Degree of immediate supervisionUnder direct supervision; minimal direction required once trainedRequires moderate supervision
Minimal supervision needed

Pay rate increases

A pay rate increase should normally occur after one year (or approximately 500 hours) of employment in the same position.

Making changes in pay rates

The student's supervisor should:

  1. Make sure that the new rate is based on the position's level of responsibility and required experience.
  2. Send an an email to you, the division coordinator, requesting a pay rate change and giving the reason for the change.

If you agree with the change, then complete section E of the original Student Employment Authorization and forward to the Work Study Coordinator in the Office of Financial Aid and Scholarships.

Once we processes the pay rate increase, the Student Employment Authorization will be forwarded to the Center for Human Resources.

The completed copy of the Student Employment Authorization must be submitted by the 15th of the month to ensure that the change is effective for hours worked during that month.

No retroactive raises will be permitted.